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Assigning an Outlook on the web mailbox policy to a mailbox controls the Outlook on the web (formerly known as Outlook Web App) experience for the user. You can apply Outlook on the web mailbox policies to one or more mailboxes or remove the policy assignments in the Exchange admin center (EAC) or Exchange Online PowerShell.
What do you need to know before you begin?
Estimated time to complete each procedure: 5 minutes.
You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the 'Outlook on the web mailbox policies' entry in the Feature permissions in Exchange Online topic.
To open the Exchange admin center (EAC), see Exchange admin center in Exchange Online. To connect to Exchange Online PowerShell, see Connect to Exchange Online PowerShell.
For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts for the Exchange admin center.
Tip
Having problems? Ask for help in the Exchange forums. Visit the forums at Exchange Online or Exchange Online Protection.
Apply Outlook on the web mailbox policies to mailboxes
Use the EAC to apply an Outlook on the web mailbox policy to a mailbox
In the EAC, go to Recipients > Mailboxes.
Do one of the following steps:
Select a mailbox and then click Edit .
In the properties of the mailbox window that opens, click Mailbox features.
In the Email connectivity section under Outlook on the web: Enabled, click View details.
In the Outlook Web App mailbox policy policy window that opens, click Browse to find and select the policy to apply, and then click OK when you're finished. By default, the default policy named OwaMailboxPolicy-Default is applied.
When you're finished, click Save multiple times.
Select multiple mailboxes.
In the Details pane, find Outlook on the web and click Assign a policy.
In the bulk assign window that opens, click Browse to find and select the policy to apply, and then click OK when you're finished.
When you're finished, click Save.
Use Exchange Online PowerShell to apply an Outlook on the web mailbox policy to a mailbox
There are three basic methods you can use to apply an Outlook on the web mailbox policy to mailboxes:
Individual mailboxes: Use the following syntax:
This example applies the Outlook on the web mailbox policy named Sales Associates to tony@contoso.com.
Filter mailboxes by attributes: This method requires that the mailboxes all share a unique filterable attribute. For example:
Title, Department, or address information for user accounts as seen by the Get-User cmdlet.
CustomAttribute1 through CustomAttribute15 for mailboxes by as seen the Get-Mailbox cmdlet.
The syntax uses the following two commands (one to identify the mailboxes, and the other to apply the policy to the mailboxes):
This example assigns the policy named Managers and Executives to all mailboxes whose Title attribute contains 'Manager' or 'Executive'.
Use a list of specific mailboxes: This method requires a text file to identify the mailboxes. Values that don't contain spaces (for example, the user account) work best. The text file must contain one user account on each line like this:
akol@contoso.com
ljohnston@contoso.com
kakers@contoso.comThe syntax uses the following two commands (one to identify the user accounts, and the other to apply the policy to those users):
This example assigns the policy named Managers and Executives to the mailboxes specified in the file C:My DocumentsManagement.txt.
For detailed syntax and parameter information, see Set-CASMailbox.
How do you know this worked?
To verify that you've applied an Outlook on the web mailbox policy to a mailbox, use any of the following steps:
In the EAC, go to Recipients > Mailboxes and select the mailbox. In the Details pane, go to Email Connectivity, click View details, and verify the name of the policy in the Outlook Web App mailbox policy window that appears.
In the EAC, go to Recipients > Mailboxes, select the mailbox, and click Edit . In the properties of the mailbox window that opens, click Mailbox features. In the Email connectivity section under Outlook on the web: Enabled, click View details, and verify the name of the policy in the Outlook Web App mailbox policy window that appears.
In Exchange Online PowerShell, replace <MailboxIdentity> with the name, alias, email address, or account name of the mailbox, and run the following command to verify the value of the OwaMailboxPolicy property:
In Exchange Online PowerShell, run the following command to verify the value of the OwaMailboxPolicy property for all mailboxes:
Remove an Outlook on the web mailbox policy assignments from mailboxes
Use the EAC to remove an Outlook on the web mailbox policy assignment from a mailbox
In the EAC, go to Recipients > Mailboxes, and select the mailbox that you want to modify.
Scroll down in the details pane to Email Connectivity and click View details.
If a mailbox policy has been assigned, click ClearX to remove the policy assignment from the mailbox.
When you're finished, click Save to save.
Use Exchange Online PowerShell to remove an Outlook on the web mailbox policy assignment from a mailbox
To remove the policy assignment from the mailbox, use the following syntax:
This example removes the Outlook on the web mailbox policy from mailbox of the user tony@contoso.com.
For detailed syntax and parameter information, see Set-CASMailbox.
How do you know this worked?
To verify that you've removed an Outlook on the web mailbox policy assignment from a mailbox, use any of the following steps:
In the EAC, go to Recipients > Mailboxes and select the mailbox. In the Details pane, go to Email Connectivity, click View details, and verify the policy is blank in the Outlook Web App mailbox policy window that appears.
In the EAC, go to Recipients > Mailboxes. In the properties of the mailbox window that opens, click Mailbox features. In the Email connectivity section under Outlook on the web: Enabled, click View details, and verify the policy is blank in the Outlook Web App mailbox policy window that appears.
In Exchange Online PowerShell, replace <MailboxIdentity> with the name, alias, email address, or account name of the mailbox, and run the following command to verify the value of the OwaMailboxPolicy property:
In Exchange Online PowerShell, run the following command to verify the value of the OwaMailboxPolicy property:
Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.
Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.
In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.
Cross-Platform Availability
I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.
On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.
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Read MoreUser Interface and Customization
Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.
When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.
You can change the default fonts for new mail, reply mail from the Outlook settings.
Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.
Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.
Compose Mail
Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.
I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.
Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.
Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.
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Read MoreAdditional Features
If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.
From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.
We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.
Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.
It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.
Email Export and Third-Party Integration
Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.
Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.
For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.
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Click here to see our macos articles pageUse Mail Like a Pro on Mac
The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.
Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay OrganizedAlso See#macos #email
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